Project Maintenance for the Life of the Award
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Perform the necessary maintenance. Keep that project running smoothly and it will take you where you need to go!
Departmental Research Administrator Action Items:
Monthly
(Fill up the tank, vacuum, wash and wax)
- Confirm what you set up actually occurred
Make adjustments as needed
- Communicate status of the account to the PI(s)
Quarterly
(Minor service: change the oil, rotate the tires, check the fluids and battery)
- Confirm what you set up actually occurred
Make adjustments as needed
- Look at the expenditure burn rate and trends
- Make any who and what adjustments
- If interim reports are required, check to be sure they are on track to be submitted
- Review cost sharing, as applicable
- Review subawards, as applicable
- Communicate status of account to the PI(s)
- Review and certify expenditures in eCertification system
Annually
(Major service: tune the engine, replace the belts and hoses, change the air filter and spark plugs)
- Review PI and Key Personnel effort
- Long range trend analysis
How do projections for the next year look?
- Verify all reports and deliverables have been completed or submitted
- Verify any prior approvals were secured, including carry forward requests
- Review cost sharing (expenditures and funding), as applicable
- Review subawards, as applicable
- Submit subaward change orders
Post Award School/Dept and OSR Roles and Responsibilities